Save yourself from the Admin Beast. 

Tyler Kreitz • March 13, 2025

Somewhere in the shadowy margins of a suburban sports complex, a beleaguered youth sports director is drowning in spreadsheets, unanswered emails, and the ceaseless bickering of parents who want their kid to play attack but don’t know what offsides means. The games themselves—the real reason we’re here—have become secondary. 

First, we must feed the administrative beast.

That, my friends, is the first step toward burnout. And not just for coaches and administrators, but for everyone. The players feel it in the sluggish disorganization, the scrambled schedules, the vacant stares of adults who should be leading but are buried under a mountain of menial nonsense. The parents feel it when they get last-minute practice changes or emails that sound vaguely like cries for help. It all drips down like a slow, torturous leak until the whole thing starts to rot.

If we’re going to salvage youth sports from the inevitable collapse of its own bureaucratic weight, we must declare war on the administrative nightmare that has infected the very core of the experience. Because let’s be honest—this is no way to live.

The Season is No Time for Paperwork

Here’s the ugly truth: By the time the season starts, the administrative work should be a well-oiled, self-sustaining machine. Not a bloated monstrosity devouring every waking moment. The problem is, we keep shoving it aside, thinking it can be dealt with later—until later arrives and suddenly you’re waist-deep in roster issues, missing waivers, and emergency texts about who’s bringing the orange slices.

There’s a seductive kind of chaos in sports. It makes you feel alive. But this is the wrong kind of chaos. This is the chaos of the DMV, the post office on tax day, the bureaucratic hellscape that crushes the spirit and poisons the soul. 

When the season is underway, your focus should be on the game, on the kids, on the art and violence of competition—not on whether you remembered to submit a uniform order in time.

That’s why the best programs—those few bastions of sanity—run their entire off-field operation like a military campaign. Every document signed before the first whistle blows. Every schedule locked down. Every logistical hurdle obliterated before it can metastasize into a crisis. Because if you don’t handle it in advance, it will handle you.

Burnout is a Disease, and This is the Cure

People don’t burn out because the work is hard. They burn out because the work is stupid. 

Coaching is hard, sure—but it’s meaningful. Watching a kid finally figure out how to dribble past a defender or make a perfect pass? That’s a high better than what you can find in a pharmacy. 

But sitting up at midnight trying to find a missing birth certificate because a league official decided today was the day to care? That’s what makes good people quit.

Youth sports is losing good people at an alarming rate. Coaches, organizers, referees—people who should be the lifeblood of the whole enterprise—are walking away because the weight of the administrative mess is suffocating the joy out of the game. 

If you want to keep people in, keep them sane, then the answer is obvious: streamline the madness. Simplify, automate, delegate—do whatever it takes to make sure that the burden is spread out, lightened, and, where possible, outright eliminated.

The Technology is Here—Use It

We are not cavemen. The tools exist to make this easier. Software handles registration, automates scheduling, sends reminders, and makes paperwork a thing of the past. But far too many leagues and programs are still running on the same outdated systems they were using in the early 2010s, or worse, on paper.

Why? Why do we insist on making it harder for ourselves? Nostalgia? A masochistic need to suffer? Whatever the reason, it’s killing the people who care the most about these sports. It’s time to embrace the future, offload the junk work, and reclaim the time that should be spent on the field, not in the administrative dungeon.

A Revolution is Necessary

Burnout isn’t an accident. It’s the inevitable result of a youth sports system that requires administrative busywork at the expense of work on the field. The solution is simple: obliterate the busywork. Clean up the process before the season starts, automate what you can, delegate what you can’t, and let people who raise their hand to help focus on what matters.

This isn’t just about making life easier. It’s about survival. If youth sports keeps hemorrhaging good people, there won’t be anything left to save. The choice is clear—get the administrative chaos under control, or watch the whole thing collapse under its own weight.

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Healthcare decisions are matters of life and death. Youth sports, as much as we love them, are not. A missed diagnosis is not the same as a missed ground ball. But there’s a parallel worth noticing, because it helps us understand why so many families and communities feel squeezed. In healthcare, large systems often prioritize billing, efficiency, and market share over the relationship between doctor and patient. The Doctor’s Lounge podcast recently highlighted how these forces erode trust and quality of care. The incentives reward throughput, not connection. In youth sports, private equity and national operators are consolidating leagues and teams. The result is a system that increasingly rewards revenue growth—higher registration fees, expanded travel schedules, premium “elite” programs—over what kids actually need: fun, development, and affordable access. The effect in both cases is misalignment. The goals of the enterprise no longer line up with the goals of the people it exists to serve. What Misalignment Looks Like on the Field We see it every season: Skyrocketing costs —average families spending over $1,000 per child on a single sport. Overemphasis on travel and specialization —kids in hotel ballrooms more than neighborhood parks. Barriers to entry —whole communities priced out of participation, when sports should be a universal language of play. Just as patients feel like numbers in a system, kids and families are being treated like customers in a marketplace, rather than participants in a community. What Alignment Could Look Like Here’s the good news: unlike healthcare, where the regulatory fixes are complex and slow, youth sports leaders have the chance to reset incentives now. At Focus On The Field, we believe alignment starts with four commitments: Local First. Build schedules that keep kids in their communities. Travel should be a choice, not a requirement. Transparent Pricing. Families deserve to know the all-in cost before the season begins. Access for All. As organizations grow, so should scholarship funds and community access. Scale should expand inclusion, not narrow it. Development over Specialization. Leagues should design seasons that give kids breaks, encourage multiple sports, and put long-term health ahead of short-term trophies. These aren’t anti-growth. They’re pro-mission. Just as healthcare reformers push for “site-neutral” payments to level incentives, youth sports can adopt “play-neutral” standards—where the real measure of success is participation, not profit. The Call to Coaches, Directors, Parents — and Investors The parallel with healthcare reminds us of what’s at stake. No, youth sports aren’t life and death. But for millions of kids, they’re the difference between belonging and isolation, between health and inactivity, between joy and pressure. That matters. 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